Missing a single document can get your CSC application rejected before anyone reads your study plan. That sounds harsh, but it is reality. CSC applications go through an initial completeness check. If anything is missing, your file may not move forward.
This is your complete checklist for the 2026 cycle.
Required documents for all applicants
1. CSC application form
Fill out the online form at the CSC Study in China portal (campuschina.org). Print the form after submission. Make sure it is signed and dated. Double-check that all fields match your supporting documents. Inconsistencies between your online form and paper documents are a common red flag.
2. Highest degree certificate (notarized copy)
- If you have already graduated: your diploma or degree certificate
- If you are still studying: expected graduation certificate from your university
- Must be notarized. Some countries require apostille as well
- If the original is not in Chinese or English, provide a certified translation
3. Academic transcripts (notarized copy)
- Official transcripts from your most recent degree
- Must include all semesters with grades or GPA
- Notarized and translated if not in Chinese or English
- Some applicants also include transcripts from earlier degrees (optional but can help)
4. Study plan or research proposal
- 800-1,200 words for study plan (all applicants)
- 1,500-3,000 words for research proposal (PhD applicants)
- Must be specific to your chosen field and university
- Signed
5. Two recommendation letters
- From professors or supervisors who know your academic work
- On institutional letterhead
- Signed and dated
- Should be specific to your abilities, not generic praise
- Our guide on writing strong recommendation letters covers what works and what does not
6. Passport copy
- The information page of your valid passport
- Must be valid for at least the next 2 years
- Clear, legible photocopy
7. Physical examination form
- Use the official “Foreigner Physical Examination Form” provided by CSC
- Must be completed by a licensed physician
- Blood tests, chest X-ray, ECG, and other standard tests
- Valid for 6 months from the examination date
- Get this done early. Lab results can take 1-2 weeks
8. Language proficiency certificate
- For English-taught programs: IELTS (6.0+), TOEFL (80+), or university-issued English medium instruction certificate
- For Chinese-taught programs: HSK 4 or higher
- Some programs grant language waivers if your previous education was in the medium of instruction
9. No criminal record certificate
- Issued by your local police or relevant authority
- Must be recent (usually within 6 months)
- Some countries call this a “police clearance certificate”
- Notarized if required by your embassy
Additional documents (depends on your situation)
10. Pre-admission letter or acceptance letter
Not always required, but strongly recommended for PhD applicants. If a professor has agreed to supervise you, get this in writing on university letterhead.
11. Published papers or awards
If you have academic publications, conference papers, or academic awards, include copies. This is especially useful for PhD and Master’s applications.
12. Work experience certificate
If you have relevant work experience, include a certificate from your employer with dates and responsibilities.
13. Proof of Chinese language study
If you have taken Chinese classes but do not have HSK certification, provide certificates or transcripts from your language school.
14. Passport-size photos
- Usually 2-4 photos required
- White background, recent (within 6 months)
- Follow the exact specifications in the application guidelines
Document preparation tips
Start early. Notarization, translation, medical exams, and police clearances take time. Begin gathering documents at least 2 months before the deadline. Our guide on timing your application covers the ideal preparation timeline.
Use consistent information. Your name, date of birth, passport number, and university names must match across ALL documents. One incorrect digit on the passport number, and your application flags for review.
Keep original documents safe. Submit notarized copies, never originals. You may need the originals later for visa application and university registration.
Quality of copies matters. Blurry photocopies, cropped pages, and low-resolution scans reflect poorly on your application. Invest in clean, clear document reproduction.
Order matters. Arrange documents in the order listed in the application guidelines. Some embassies are strict about document ordering in the submitted packet.
Make multiple sets. If applying through both Type A (embassy) and Type B (university), you need separate document sets for each.
Quick reference checklist
| Document | Required | Notes |
|---|---|---|
| CSC application form (printed, signed) | Yes | From campuschina.org |
| Highest degree certificate (notarized) | Yes | With translation if needed |
| Academic transcripts (notarized) | Yes | With translation if needed |
| Study plan | Yes | All applicants |
| Research proposal | PhD only | 1,500-3,000 words |
| Two recommendation letters | Yes | On letterhead, signed |
| Passport copy | Yes | Valid 2+ years |
| Physical examination form | Yes | Valid 6 months |
| Language certificate | Yes | IELTS/TOEFL or HSK |
| No criminal record | Yes | Recent, notarized |
| Pre-admission letter | Recommended | Especially for PhD |
| Publications/awards | Optional | Strengthens application |
| Work experience certificate | Optional | If relevant |
| Photos | Yes | Per specifications |
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